Document clarified:UK has a data protection law. JW's complied with it.
Since 2000/2001 all congregation judicial records (envelopes) EXCEPT child molestation cases are to be destroyed by the service committee and replaced with a file which lists:
Name of 3 elders on case/date/name of individual/ and reproved or DFD/DA'd in file. No details kept.
Child molestation cases are sent to the branch in its entirety and a separate child protection file is kept by the secretary with basic details of the case. Accessible to ALL elders.
Every year the elders get a reminder to do an audit with the checklist shown. It is the service committee's responsibility to do it. Ongoing child molestation cases are not destroyed but sent to the branch and basic details are kept in the congregation child protection file. Each elder must destroy anything he "inadvertently" kept such as his personal notes from any judicial matter he dealt with.